内容来源：https://lifehacker.com/the-ohio-organization-method?utm_medium=RSS

内容总结：

每日信息过载？"一次处理"法或成高效办公新选择

面对每日涌来的电子邮件、即时通讯消息及各类通知，职场人士常陷入信息过载的困扰。注意力分散、重要信息遗漏等问题频发，如何有效管理信息流成为提升工作效率的关键。近日，一种名为"OHIO"（Only Handle It Once，即"一次处理"）的时间管理方法受到关注，该方法主张对任何任务或信息仅处理一次，旨在减少拖延与决策内耗。

该方法的核心在于集中处理待办事项：首先整体审视收件箱或任务清单，依据紧急性与重要性进行排序（可采用艾森豪威尔矩阵等工具），随后立即对每项任务执行"4D"操作——删除（Delete）、委派（Delegate）、执行（Do）或延期（Defer）。支持者认为，长期坚持此法可显著提升决策效率与任务推进速度。

在邮件处理场景中，"OHIO"方法同样适用，但需警惕陷入实时处理的误区。专家建议，为避免被不断涌入的邮件打乱节奏，可每日固定时段集中处理邮件，如上班初、午饭后及下班前各预留专门时间。通过将处理动作与时间区块绑定，而非随时响应新通知，既能保证每封邮件被及时处理，又可避免碎片化干扰。

值得注意的是，该方法虽有助于缓解决策瘫痪，但并非万能。尤其在邮件优先级判断方面，用户需结合自身工作节奏灵活调整策略。实践表明，将系统化工具与个人习惯融合，方能更可持续地应对信息时代的效率挑战。

中文翻译：

当你每天被海量的邮件、Slack消息和其他通知淹没时，很容易感到不堪重负。这种情况下，你可能会分心并错过重要信息——至少我就是如此，除非提前做好规划。

虽然有多种方法可以应对这种状况，但若你急需提升决策力，"OHIO"技巧值得一试。不过要注意，这种方法虽能缓解决策瘫痪，也存在一些值得注意的局限性。

什么是OHIO时间管理法？

OHIO是"只处理一次"的英文缩写，这个说法常出现在各类效率讨论中，比如整理收纳的话题。支持者认为它能帮助你避免不必要的拖延和犹豫，因为该方法要求你对任何任务、邮件、消息或事项都只进行一次处理。这确实需要培养习惯，但坚持越久收获越大。

你可以通过整体评估收件箱、待办清单或其他任务群组来广泛运用这个方法。使用艾森豪威尔矩阵或ABC分类法等体系，按重要性为任务排序（如果工作不太复杂，也可以不用复杂体系快速排序，我个人偏爱根据需求定制专属效率技巧）。然后从最重要的任务开始立即行动，运用4D法则：删除、委派、执行或延期。

OHIO方法在邮件处理中的应用

这个方法同样适用于邮件管理，但若不小心也可能陷入耗时陷阱。"只处理一次"确实能避免在单封邮件上花费过多时间，但必须提前规划处理方式。否则你可能忍不住点开每封新邮件并试图实时处理。

邮件比待办清单更难划分优先级，你可能难以决定先处理哪一封。与其时刻践行OHIO法则，不如每天上下午各安排固定时间集中处理邮件，并严格遵循"只处理一次"原则（可运用时间盒与时间块技巧确保每日固定执行，配合3-3-3待办清单保证优先任务时间）。建议在工作日开始、午饭后和下班前分别设置30分钟、30分钟和15分钟的处理时段。以时间而非优先级列表为基础，你既能逐封处理邮件，又不会因随时出现的新通知而疲于奔命。

英文来源：

When you're wading through all the emails, Slack messages, and other notifications you get on an average day, it’s easy to get overwhelmed. When that happens, you can might yourself getting distracted and missing important messages—at least, that's what happens to me, unless I have some kind of plan in place.
There are a few different approaches you can consider to prevent this, but the "OHIO" technique is the one to try if you need extra help being decisive—though it's important to note that while it can ease your decision paralysis, it does have a few limitations worth considering.
What is the OHIO method of time management?
OHIO is an acronym for “Only Handle It Once” and you'll hear it crop up in a variety of productivity-based conversations, like ones around tidying up. Proponents say it helps you avoid unnecessary dawdling, delays, and indecision, as it calls for you to handle any task, email, message, or assignment just one time. It's definitely a habit you need to build up to, but it's one that pays off the longer you work at it.
The Download Newsletter
You can broadly apply it to what you’re working by assessing your entire inbox, to-do list, or other group of tasks all at once. Prioritize the tasks in order of importance using a system like the Eisenhower Matrix or ABC method. (If the workload isn’t too complex, feel free to prioritize them quickly on your own without a fancy system, but I'm a big fan of customizing hyper-specific productivity techniques to meet my needs.) Then take immediate action on each, starting from the top. Either delete them, delegate them, do what they say, or defer them, using the 4D method.
The OHIO method and emails
The OHIO method works great for emails, too, but it can suck you into time-wasting if you’re not careful. Only handling each email once is a solid way not to spend too much time on it, but you have to plan what you’re going to do. Otherwise, you may end up clicking every new email that comes in and trying to manage it in real time.
Emails are harder to prioritize than a to-do list, so you may struggle to determine which one you should jump on first. Instead of implementing the OHIO method in the moment every moment, set aside time every morning and afternoon to go through your messages and, of course, only handle them once. (You can use time boxing and time blocking to make sure you do this at the same time every day, plus a 3-3-3 to-do list to make sure you have time to prioritize the task.) Try a half hour at the start of your workday, a half hour after lunch, and 15 minutes just before clocking out. If you base your approach on time, rather than a prioritized list, you’ll still be able to open each message and handle it, but won’t be swamped by having to do that every time you get a new alert.